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We run payroll in Gusto and reconcile it into your accounting file the same month, so your labor cost is right on the P&L instead of turning into a year-end surprise.
You can submit hours yourself and let us handle the rest, or hand the whole run to us. Either way the tax filings, the W-2s and the reconciliation are ours.
Every payroll client gets
Whichever way you choose to run it.
Same software, same reconciliation. The only difference is who presses submit.
You enter hours and approve the run in Gusto, which takes a few minutes. We set the account up, keep the pay items and mappings correct, and handle everything downstream.
Best if you already have a rhythm and want control over timing.
Send hours and any changes by an agreed cutoff. We enter and submit the run, confirm it back to you before money moves, and reconcile it the same as above.
Best if payroll is the thing that always gets left until Friday night.
We run one payroll platform on purpose. Knowing one system thoroughly means fewer mistakes than knowing four of them adequately.
Gusto files the taxes, handles direct deposit and gives your team self-serve access to their own pay stubs and W-2s. It connects cleanly to QuickBooks and Xero, which is what makes the monthly reconciliation reliable rather than manual.
The Gusto subscription is billed by Gusto, in your name, and stays yours if you leave.
One to forty employees on a weekly, biweekly or semimonthly schedule, paid in California. If you have employees in several states, tell us on the call and we will be straight with you about whether it is a good fit.
Payroll is included in the Enterprise Advantage plan. On every other plan it is an add-on, quoted on your headcount and pay frequency.
| Plan | Payroll | What that means |
|---|---|---|
| Essential | Add-on | Quoted on your headcount and pay frequency |
| Growth | Add-on | Quoted on your headcount and pay frequency |
| Enterprise Advantage | Included | Payroll is part of the monthly fee |
The Gusto subscription is separate on every plan, billed by Gusto directly to you. We will tell you what it costs before you sign up for anything.
Twenty minutes. Headcount, pay frequency, what you run now, and what keeps going wrong.
Included with Enterprise, or a flat add-on quoted on your headcount. In writing, before anything starts.
Gusto configured, employees loaded, and year-to-date figures brought over and checked against your filings.
We sit on the first run with you, confirm the numbers before money moves, then reconcile it into your books.
Said up front, so nobody finds out in month three.
Yes, if you want us running payroll. We work in one platform on purpose, because knowing one system thoroughly produces fewer mistakes than knowing several of them adequately.
The migration is part of setup. We bring over your employees and your year-to-date figures and check them against filings you have already made, so the W-2s at year end are right.
Yes. Plenty of clients enter hours and approve the run themselves, which takes a few minutes in Gusto, and leave the setup, the mappings, the filings and the reconciliation to us.
If you would rather not touch it at all, send us hours by the cutoff and we will submit the run and confirm it back to you before money moves.
It is quoted on your headcount and pay frequency, because ten employees paid weekly is a different amount of work from three paid twice a month. You get one number in writing before anything starts.
On the Enterprise Advantage plan payroll is included in the monthly fee, so there is no add-on at all.
Gusto files and pays the payroll taxes and carries its own guarantee on those filings. Our job is to make sure the underlying data is right and the deadlines are watched, and to tell you immediately if something looks wrong.
If a notice arrives, we help you read it and sort it out rather than leaving you to work out what the agency wants.
No. Payroll is an add-on to a monthly bookkeeping plan, or part of the Enterprise Advantage plan. The value is in the reconciliation, and we cannot reconcile a file we do not maintain.
Tell us on the first call. Gusto handles multi-state payroll, but every additional state means another registration and another set of filings, and it changes the quote. We will be straight with you about whether it is a good fit rather than finding out later.
Twenty minutes on the phone and you'll have a flat quote within a day.